SBS 2008 – Setting an Out of Office auto-reply in Outlook Web Access (OWA)

To set your Out of Office auto-reply in Outlook Web Access on SBS 2008 platform.  SBS 2008 uses Exchange 2007 so these directions work with OWA 2007 as well.

  1. Log in to your Outlook Web Access portal.  In Small Business Sever 2008 (SBS 2008) it will usually look like this http://remote.{companywebsite}.com
  2. Click Check E-Mail
  3. Click Options, which you’ll find in the upper right corner.
  4. Click on Out of Office Assistant
  5. Select Send Out of Office auto-replies.
  6. Check Send Out of Office auto-replies only during this time period and then set Start and End date and time range for the reply.
  7. Enter the message(s) that you want people to get while you are out of the office. (Scroll down to note that you have an option to set different text for those who are writing from inside your organization vs. those coming from the outside.)
  8. Be sure to select the second Send out of Office auto-replies to External      Senders if you want people outside of your organization to receive a reply.  You can copy and paste the you entered for the intra office auto-reply or you can send a different message.
  9. There is an option to send messages to everybody or only to people in their contact list.  Select Send Out of Office auto-replies to anyone outside my organization for most cases.
  10. Click Save in the top left corner and then you’re done.
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